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Most of us can't last more than without a quick glance at our email or IMs. And unfortunately, these constant interruptions on both our productivity and mental acuity.
The simplest solution is to close your email app so you don't get distracted by incoming mail notifications. But most of us just aren't willing—or able—to do that. There is another solution: Get fewer emails. Fewer emails means fewer notifications, and fewer notifications means fewer distractions throughout the day.
And while you might not be able to ask your boss to stop emailing you, you can use the following eight tips to prevent spam, promotional emails, and other messages you don't need from distracting you while you work. Promotional Emails This article is broken down into two sections: ways to stop spam emails and ways to stop promotional emails. Here's why: You might feel (like I do) that any email you didn't specifically request is spam, but that's not technically true. Spam refers specifically to unsolicited bulk email (UBE). Unsolicited is the key word there.
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For example: • You provide your email address to a company in order to download a piece of content. The company then starts emailing you updates about new blog posts. While the emails about new blog posts may be unwanted, they're not spam. You technically solicited them by giving the company your email address. • The original company sells your email address to another company. Now, the second company starts sending you emails.
The emails from the second company are both unwanted and unsolicited because you never gave your email address to that company. Because spam and promotional emails are two separate things, preventing and filtering out these two types of emails requires different tactics. Here's how to do it. • • • 4 Ways to Keep Spam from Filling Your Inbox My mom called me a few years ago to tell me that she got an email saying a distant relative of hers died overseas and left her a huge inheritance. 'Do you think that's true?'
At least she was skeptical enough to call and ask. These days, I don't get many calls from Mom like that. Email providers have built-in spam filters that automatically move most spam emails to a separate folder, cluing the less suspicious of us in on the fact that an unsolicited email just might be a scam.
Still, spammers and scammers work around the clock to find new ways to work around spam filters and get emails into your inbox. But there are ways to prevent these emails, protecting yourself (or your kids, parents, and grandparents) from spam, scam, and phishing emails. Mark spam as spam When an unsolicited email makes an appearance in your inbox, never just delete it.
Always mark it as spam. This is how the automatic spam filters learn to identify spam and filter it out. Here's how to mark an email as spam in Gmail, Outlook, and Mail for Mac: • In Gmail, check the box next to a spam email, then click the 'Report spam' button. This tells your provider which emails you don't want to receive, and—depending on your provider—may even help it learn which email addresses and domains should be considered spam for everyone. If you find that a lot of spam is slipping through your email provider's spam filter, use a third-party spam filter to give yourself another layer of protection. Some popular options include (free, all operating systems), ($29.95/year, Windows operating systems), and (from $24, Mac operating systems).